Description

We are seeking a meticulous and organized Document Controller to manage and oversee our documentation processes. The Document Controller will be responsible for maintaining accurate records, managing project documentation, and ensuring that all documents are processed and archived in accordance with company policies and industry standards.

Key Responsibilities:

Document Management: Organize, manage, and maintain all project documentation, including drawings, contracts, reports, and correspondence. Ensure that documents are accurately filed and easily retrievable.
Document Control System: Implement and manage a document control system to track and maintain the flow of documents and information within the organization.
Version Control: Maintain version control of all documents, ensuring that the latest versions are accessible and obsolete documents are properly archived.
Quality Assurance: Review and verify documents for accuracy and completeness before distribution. Ensure compliance with company standards and regulatory requirements.
Coordination: Coordinate with project managers, engineers, and other stakeholders to ensure that all documentation is current and properly distributed. Manage the submission and receipt of documents between parties.
Data Entry and Reporting: Enter and update document information in databases and project management systems. Prepare and distribute regular reports on document status and project progress.
Document Retrieval: Facilitate the retrieval of documents and information upon request. Provide support for audits and inspections by ensuring all required documentation is available and up-to-date.
Archiving: Develop and maintain an effective archiving system for storing and preserving documents, both physical and digital. Ensure compliance with retention policies and legal requirements.
Training: Provide training and support to staff on document control procedures and systems. Ensure that all team members are familiar with document management protocols.