Description

Key Responsibilities:

Answer and direct phone calls, taking messages when necessary.
Organize and schedule appointments and meetings.
Maintain contact lists and distribute communications.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies and research new deals and suppliers.
Maintain office equipment and perform general office clerk duties.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.