Description

We are looking for candidates interested and qualified for the position of Executive Secretary in Al Ain. Job Description : •Maintain executive’s agenda and assist in planning appointments, meetings, etc. •Composes correspondence from general instructions or independently in accordance with policies or procedures •Maintains and controls confidential files •Attend meetings and keep minutes Required Skills/Abilities: *Excellent verbal and written communication skills. *Excellent interpersonal skills with the ability to manage sensitive and confidential situations. Education and Experience: *Bachelor’s degree or any related field required. *Preferably with experience

Description

Logistics company in Dubai is looking for a competent candidate who can manage Office Secretary tasks. Prepare and manage correspondence and documents · Answers phone calls and meet visitors · Handle various daily administrative tasks · Manage office supplies and office appearance

Description

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

Description

We are looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies.

Description

We are looking for an organized secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, and scheduling meetings.

Description

We are looking for Female LEGAL SECRETARY who can join immediately. The shortlisted candidate will work with the firm’s lawyers, partners, and other legal members with a series of administrative functions. Responsibilities Taking and transcribing oral dictation of notes, memos and legal documents Receiving queries from clients and distributing them to relevant lawyers, liaising with clients Updating and maintaining client contact database Providing administration support to partners, managers and associates Document typing, analysis and amending (including track changes) and formatting documents as required * Secretary Qualifications and Skills Ability to handle electronic and hard copy documents Strong interpersonal and organizational skills Excellent written and oral communication skills Proven ability and experience in administration work Fluent, business level, written and spoken English, Arabic communication skills is a plus A professional services employment background in a legal environment is a plus

Description

We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing

Description

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

Description

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies. To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties. Administrative Secretary Responsibilities: Reporting to management and performing secretarial duties. Processing, typing, editing, and formatting reports and documents. Filing documents, as well as entering data and maintaining databases. Liaising with internal departments and communicating with the public. Directing internal and external calls, emails, and faxes to designated departments. Arranging and scheduling appointments, meetings, and events. Monitoring office supplies and ordering replacements. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. Preparing facilities and arranging refreshments for events, if required. Observing the best business practices and etiquette.

Description

We are looking for Female LEGAL SECRETARY who can join immediately. The shortlisted candidate will work with the firm’s lawyers, partners, and other legal members with a series of administrative functions. Responsibilities Taking and transcribing oral dictation of notes, memos and legal documents Receiving queries from clients and distributing them to relevant lawyers, liaising with clients Updating and maintaining client contact database Providing administration support to partners, managers and associates Document typing, analysis and amending (including track changes) and formatting documents as required * Secretary Qualifications and Skills Ability to handle electronic and hard copy documents Strong interpersonal and organizational skills Excellent written and oral communication skills Proven ability and experience in administration work Fluent, business level, written and spoken English, Arabic communication skills is a plus A professional services employment background in a legal environment is a plus Job Type: Full-time Salary: AED6,000.00 – AED7,000.00 per month Experience: receptionist/secretary: 1 year (Preferred) Language: English (Preferred)

Description

About the job We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as: • Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard • Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested • Review all incoming mail and prioritize before forwarding to the General Manager • Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc. • Keep calendar constantly updated to facilitate appointment and meeting schedules • Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate • Compose letters on behalf of the General Manager • Attend meetings, record, write and distribute the minutes and follow up on action items • Organize travel and external business trips on behalf of the General Manager

Description

Your role We are looking for a Secretary with exceptional administrative and clerical skills to join our Sales Department and is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, Secretaries should be organized, have superb organizational skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to Spare Parts team and management while working with confidential information. Your profile Bachelor’s Degree or equivalent At least 2 years of relevant experience Experience in arranging business trips (ticket and hotel booking) and meeting (online and offline) Logistics and accounting experience will be added as advantage Methodical thinker with detailed research proficiency and presentation Thorough understanding of clerical and secretarial principles Strong knowledge of databases and tracking systems Fantastic organizational skills and detail oriented Ability to work under pressure and meet deadlines Brilliant written and verbal communication skills, presentable Proficient in Microsoft Office, and business communication software

Description

Urgently Required Female Junior Accountant Cum Secretary – Dubai (UAE) B.Com / M.Com / MBA in Finance – Indian – Young Female Only – Good Communication – Basis System Knowledge – With / Without Experience – Entry Level Career – Dubai Location

Description

What You’ll Be Doing Receives and screens visitors, telephone calls, and mail. Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses. Prioritizes responses to incoming calls from both inside and outside the company. Prepares correspondence and reports, much of which is confidential in nature. Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments. May generate presentation graphs or charts using various graphics software. Establishes and maintains follow-up files and confidential files for immediate supervisor. Establishes and maintains databases as required. Keeps current on all corporate policies and procedures. Serves as focal point for gathering newly published policies and the dissemination of materials. Performs other responsibilities associated with this position as may be appropriate. What Required Skills You’ll Bring High school diploma/Bachelor’s Degree. At least 2 years of related work experience, Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management. Must also possess a thorough knowledge of database concepts, project-related software, and the ability to train others in its use. Excellent communication skills in English. Proficient at Microsoft Outlook, Excel, PowerPoint and Word. Minimum Clearance Required To Start

Description

Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Make travel arrangements Document expenses and hand in reports Undertake occasional receptionist duties

Description

We are looking for a fit and attentive security guard to ensure that our property is protected. The security guard is responsible for recording the names of visitors, patrolling the property and apprehending any trespassers. Responsibilities: Ensure that guests sign in upon arrival and exit. Make guests aware of rules that must be adhered to Requirements: A high school qualification or equivalent. A qualification in security training. NOTE: Applicant must be in UAE

Description

Responsibilities: reporting to management and assisting with administrative tasks answering phone calls and forwarding calls to respective departments scheduling and confirming appointments, meetings and events greeting and assisting visitors in a professional and friendly manner handling enquiries and sorting mail copying, scanning and filing documents keeping track of office supplies and placing orders for replacements Education and professional qualifications bachelor’s degree in hospitality and hotel administration to a related course 2+ years of front desk experience in the hospitality industry preferred excellent written and verbal communication skills working knowledge of computer software, such as word processors, spreadsheets and presentation tools

Description

A DMCC BASED COMPANY IS HIRING 1) Secretary to Director – To provide high level support to Administrative Tasks. Should be well versed with working with MS Office and knowledge of Travel Planning is important. Knowledge about working with Agencies in Dubai will be added advantage. 2) Office Driver – With Valid UAE Driving License and complete knowledge of all areas in Dubai, Smart and able to do outdoor work independently. Salary will be as per the experience and can be negotiated.

Description

The secretary shall perform secretarial work for the office with day-to-day support. Duties include answering phone calls and managing correspondence, scheduling appointments, and making business calls. Should be willing to travel in case the need arises for participation in exhibitions. Opening is for a female must have pleasing personality, fresher and candidate on visit visa are welcome. The work week shall be Monday to Friday with alternate saturdays working. Job Types: Full-time, Fresher

Description

An Office Boy / Office Girl job responsibilities fall into administrative assistants or secretaries. Their duties vary depending on the business office environment. An office boy position is an entry-level one, often filled by interns or recent graduates. Office boys perform various basic administrative duties, such as serving beverages to the guests or staff, handling electronic files and papers, greeting visitors and so on. Duties and Responsibilities: Disseminating information through telephone, websites, mail services, and e-mail. Organizing and maintaining electronic and paper files and managing projects. Skills and Specifications: Knowledge of clerical and administrative procedures. Knowledge of consumer service practices and principles. Education and Qualifications” High school graduate with basic office skills. Note: Applicants must be in UAE.

Description

Main Responsibilities: Answer and direct phone calls to team; take message and schedule appointments; applies screening when necessary. Welcome and direct visitors, guests and clients. Promote a positive image of the company. Receive mail, documents, packages and courier deliveries and distribute them. Maintain filing systems as assigned. Retrieve information as requested from records, minutes, emails; prepare written summaries of data when needed. Respond to and resolve administrative inquiries and questions. Coordinate and schedule travels, meetings and appointments for executives. Prepare agendas and schedules for meetings. Record and distribute minutes or other records for meetings. Oversee and maintain waiting area, ensure permanent cleanliness of company office. Perform other related duties as assigned. Main Requirements: Good English verbal and written communication skills. Knowledge in Excel, Word and PowerPoint. Professional Attitude and Appearance. Good organizational skills and attention to details. Previous experience as Receptionist and/or Background in Hospitality is an advantage. Integrity, rigor and respect of governance principles. Reliably commute or plan to relocate before starting the job. Job Type: Full-time

Description

Main Responsibilities: Answer and direct phone calls to team; take message and schedule appointments; applies screening when necessary. Welcome and direct visitors, guests and clients. Promote a positive image of the company. Receive mail, documents, packages and courier deliveries and distribute them. Maintain filing systems as assigned. Retrieve information as requested from records, minutes, emails; prepare written summaries of data when needed. Respond to and resolve administrative inquiries and questions. Coordinate and schedule travels, meetings and appointments for executives. Prepare agendas and schedules for meetings. Record and distribute minutes or other records for meetings. Oversee and maintain waiting area, ensure permanent cleanliness of company office. Perform other related duties as assigned. Main Requirements: Good English verbal and written communication skills. Knowledge in Excel, Word and PowerPoint. Professional Attitude and Appearance. Good organizational skills and attention to details. Previous experience as Receptionist and/or Background in Hospitality is an advantage. Integrity, rigor and respect of governance principles. Reliably commute or plan to relocate before starting the job. Job Type: Full-time

Description

As a front desk representative in a hotel, your job responsibilities may vary depending on the size and type of hotel, but generally, they include: Guest Check-In and Check-Out: Welcoming guests, assisting them with the check-in process, verifying their reservation details, assigning rooms, issuing room keys, and providing information about hotel amenities and services. Similarly, managing guest check-out, processing payments, and ensuring smooth departure procedures. Reservations and Room Assignments: Handling reservations made through phone, email, or online systems, ensuring accuracy of guest information, and assigning rooms based on guest preferences, special requests, and availability. Guest Services: Providing exceptional customer service by addressing guest inquiries, requests, and complaints promptly and professionally. Assisting with luggage, arranging transportation, recommending local attractions, and providing directions. Front Desk Operations: Managing the front desk area, including maintaining cleanliness and organization, monitoring and responding to incoming calls, emails, and messages, managing mail and packages, and handling currency exchange and safe deposit boxes. Guest Billing and Accounting: Managing guest accounts, processing payments, maintaining accurate records of guest charges, and resolving billing discrepancies. Reconciling cash and credit card transactions, preparing daily reports, and managing financial transactions in compliance with hotel policies and procedures. Security and Safety: Ensuring the security and safety of guests and the hotel by monitoring and controlling access to the hotel premises, issuing and managing guest room keys, responding to emergency situations, and following established security protocols. Technology and Systems: Utilizing hotel management software, property management systems (PMS), and other computer systems to manage guest reservations, check-ins, check-outs, and other front desk operations. Troubleshooting technical issues and coordinating with IT support as needed. Team Coordination: Collaborating with other hotel departments, such as housekeeping, maintenance, and food and beverage, to fulfill guest requests, resolve issues, and ensure smooth hotel operations. Communicating effectively with colleagues and maintaining a professional and positive work environment. Compliance and Regulations: Complying with hotel policies, procedures, and regulations, including privacy laws, health and safety standards, and guest service standards. Maintaining confidentiality of guest information and handling sensitive situations with discretion. Training and Development: Participating in ongoing training and professional development programs to enhance job knowledge, skills, and performance. Keeping updated on hotel services, promotions, and local events to provide accurate information to guests.

Description

Job description •Register and room all guest arrivals according to established procedures •Perform check in, check out and room change procedures and ensure all data are accurately entered into the hotel system •Maintain cashier float and ensure accurate daily report of all money received •Cash hotel guests’ personal and travelers checks and assist with currency exchange •Keep abreast of all modifications to accounting policies and procedures •Attend to guests’ request of using the service of safety box at all times •Knowledgeable of all special promotion procedures for programs such as Seasonal Packages, Frequent Flyers Programs, and also Hotels Group Loyalty programs •Attend to guest’s complaints, inquiries and requests, refer problems to supervisor/Assistant Manager if he/she unable to assist •Is familiar with other Sofitel properties so that guest indicating any next destination on the registration card can be “sold” an onward booking to another Sofitel property •Ensure that the guests depart the hotel with a positive impression of hotel service •Perform the audit balances and prepare all reports for audit in an orderly fashion •When on night shift, check night report, prepare morning report and prepare all necessary forms for guest arrivals Requirements •Strong written and verbal communication skill in English •Able to develop rapport with and gain support from Colleagues and Management staff •Ability to work cohesively with co-workers as part of a team •Ability to focus attention on guest needs, remaining calm and courteous at all times •Ability to promote positive relations with all guests and patrons •Able to exercise good judgment with difficult guests •Understanding and ability to work in a multi-cultural environment

Description

To oversee our front desk on a daily basis and carry out a number of administrative and clerical duties, we are seeking a front desk receptionist. We will be our company’s first contact as a front desk receptionist. Providing administrative support to the entire organization is one of our front desk receptionist’s responsibilities. You will extend a warm welcome to clients and customers. You will organize front-desk tasks like calling callers and handling letters. Since the front desk receptionist position also involves providing customer service, having a friendly demeanor is a prerequisite for success. You should be able to streamline office processes while responding to emergencies quickly and effectively. Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) Provide basic and accurate information in person and via phone/email Receive, sort, and distribute daily mail/deliveries

Description

Duties and Responsibilities: Secretaries are typically the first impression of your company, often working at a front desk. They might perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of a company. Secretaries might have access to customer accounts and may be required to resolve a customer’s issue. Secretaries may also have the following duties:: Greet visitors and direct them to the appropriate departments or individuals Answer telephones and respond to inquiries via telephone or email Book meeting rooms, set up conference calls and take messages and minutes during meetings Perform administrative tasks, including filing and photocopying Write emails, memos and letters Implement and/or develop office procedures and record systems Manage database entry and client files Order and maintain supplies Document financial information Organize and distribute messages Make and confirm travel arrangements Prepare and mail outgoing correspondence Maintain confidential department files/records Perform routine bookkeeping tasks Assist with presentations and reports

Description

Our company is looking for a professional front desk clerk to oversee all receptionist and secretarial duties at our main entrance desk. You will perform a range of duties including answering phone calls, managing the switchboard, and maintaining the office budget.