Description

Receives telephone calls and records and relays messages
Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc …
Coordinates/follows up with other departments for purposes of information gathering
Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
Prepares presentations to internal/external parties
Prepares meeting agendas and takes the minutes of the meetings
Office Management:

Schedules meetings and reminds manager/department staff of the same
Coordinates conferences/events/activities
Organizes and maintains departmental files
Requests and receives office equipment/stationary
Receives department visitors
Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
Monitors staff attendance and informs the manager of late arrivals/early departures